Backup gmail account before deleting how to#
Backup gmail account before deleting license#
Backup gmail account before deleting download#

The new mailbox owner can then access the mailbox and monitor for new email.

Giving another user access to the deleted user's email will convert the deleted user's mailbox to a shared mailbox. They will continue to have access to any files that were synced from OneDrive.

Backup gmail account before deleting download#

Important! If the deleted user used a personal computer to download files from SharePoint and OneDrive, there's no way for you to wipe those files they stored on their computer. To increase the number of days that you retain OneDrive files for deleted accounts, see Set the OneDrive retention for deleted users. For info, see Restore a deleted OneDrive. To restore the OneDrive, you need to use PowerShell. During this time, users will no longer be able to access any shared content in the OneDrive. If you don't move the files within the retention period after deleting the user, the OneDrive for the deleted user is moved to the site collection recycle bin, where it is kept for 93 days. By default, the retention period is 30 days. You'll need to move the files you want to keep within the retention period that is set for OneDrive files. If the user saved their files to OneDrive, you can give another user access to these files.

Backup gmail account before deleting license#

If you're paying for an annual plan or if you're in the middle of a billing cycle, you won't be able to remove the license from your subscription until your commitment is completed. You can't remove the license if you bought it through a Partner or volume licensing. If you select this option, the license will be removed automatically from your subscriptions. You can remove the license from the user and remove it from your subscriptions to stop paying for that license. Things to considerīefore you begin, think about what you want to do with the user's email and OneDrive content, and whether you want to keep the license or stop paying for it. If you are a global administrator, when you delete a user you can also give another user access to their email, and choose what to do with their OneDrive content. Global admin: Delete a user, stop paying for their license, and choose what to do with their email and OneDrive content To learn more, see Manage inactive mailboxes in Exchange Online. If you have an Enterprise subscription like Office 365 Enterprise E3, you can preserve the mailbox data of a deleted user account by turning it into an inactive mailbox.

See Get access to and back up a former user's data. If you've already deleted the account: if it's been less than 30 days you can restore it, then move the email data, then delete the account. If you want to keep the user's email, BEFORE you delete the account, move the email to a different location.You don't need to move their SharePoint files you'll still have access to them. You can even move the data up to 30 days after deleting the account. If you want to keep the user's OneDrive data, move it to a different location.You have 30 days to restore the account before the user's data is permanently deleted.Only people who have Microsoft 365 global admin or User management permissions for the business or school can delete user accounts.

Backup gmail account before deleting how to#

Looking for how to delete your own Microsoft 365 user account that you use at work or school? Contact the technical support at your work or university to do these steps for you.